Job Description
Description We are seeking a highly organized and detail-oriented Transaction Specialist to support the full lifecycle of foreclosure and real estate owned (REO) transactions, from assignment through closing. This role is ideal for someone who thrives in a fast-paced, process-driven environment and is passionate about supporting operational excellence in real estate.
The ideal candidate is exceptionally organized, detail-focused, and brings strong customer service skills that help clients and stakeholders feel informed, supported, and at ease. If you enjoy working with people, managing multiple priorities, and contributing to a high-performing team, this role may be a great fit.
This is an in-office position. Remote work is not available.
Responsibilities • Create and maintain property files in systems like Dropbox, Equator, Pyramid, or Res.Net
• Draft and submit property reports (e.g., occupancy checks, BPOs, property status updates)
• Prepare listing agreements, addenda, and contract packages
• Handle scheduling for inspections, appraisals, and property showings
• Track and manage deadlines for compliance and client requirements
• Make sure the buyer's offer and counteroffers get approved by the seller to ensure a smooth real estate sales process
• Enter client information into the client database system, submit appropriate documentation to the office broker for file compliance, and keep track of transaction activity
• Create and maintain property files in systems like Dropbox, Equator, Pyramid, or Res.Net
• Serve as a liaison between agents, asset managers, vendors, title companies, and utility providers
• Respond to client and buyer inquiries professionally and in a timely manner
• Notify occupants or tenants about property status (e.g., cash-for-keys, eviction timelines)
• Coordinate and order services such as rekeys, trash-outs, sales cleans, lawn maintenance, and repairs
• Follow up with vendors to ensure the timely completion of services
• Submit invoices and track work orders for payment processing
• Input and update property details in MLS and REO portals
• Prepare marketing summaries and gather showing feedback
• Track listing activity, pricing changes, and offer statuses
• Ensure all documents comply with lender/servicer guidelines
• Monitor expiration of permits, insurance, and utility activation
• Assist with preparing files for audits or compliance reviews
• Assist with MLS entry, photo uploads, and property descriptions
• Help coordinate broker open houses or property signage
• Track marketing effectiveness and buyer activity
Qualifications • Experience in the real estate industry, transaction management preferred
• Foreclosure experience desired
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Familiarity with real estate platforms (MLS, Equator, Res.Net, Pyramid) is a strong plus
• Ability to work independently and as part of a team in a deadline-driven environment
• Customer service-oriented with a proactive and solution-focused mindset
• Real estate license preferred but not required
• Passionate about meeting critical timelines and deliverables
Job Tags
Contract work, Work at office, Remote work,