Job Description

Our client, a high-net-worth individual and Founder/CEO of a rapidly growing AI company, is seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support across both professional and personal spheres. This is a unique opportunity to partner directly with a visionary tech entrepreneur who values initiative, independence, and discretion. The ideal candidate will be polished, anticipatory, and adaptable. Someone who thrives in a dynamic environment and can seamlessly transition between business operations and personal needs would be ideal.

This position offers significant flexibility to work from home, with the expectation of occasional in-person days at the office or residence in New York City. Candidates must be NYC-based.

RESPONSIBILITIES

• Provide hybrid executive and personal support to the Founder/CEO, ensuring seamless coordination between professional and personal obligations

• Manage and mentor an existing junior Executive Assistant, providing guidance, delegation, and oversight to ensure consistent, high-quality support

• Drive projects and vendors end-to-end, including apartment and office design, household operations, and event logistics

• Oversee household and office organization, proactively identifying needs and ensuring smooth daily operations

• Coordinate with staff and service providers, including travel agents, housekeepers, chefs, and other vendors

• Handle travel planning and logistics, including building detailed travel decks with hotel options, visuals, and activity suggestions

• Manage mail, bill payments, reimbursements, and light personal finance tasks (invoices, claims, etc.)

• Draft letters, proposals, and communications with professionalism and attention to tone and detail

• Support food and catering operations for both home and office; ensure efficiency and accuracy of preferences and deliveries

• Coordinate company events, special projects, and household tasks such as décor, maintenance, and seasonal needs

• Serve as the central point of communication, keeping the executive informed and organized while ensuring priorities are met

• Exercise discretion and sound judgment in all communications and decisions

REQUIREMENTS

• 7+ years of experience supporting a C-suite executive, Founder, or UHNW individual

• Prior experience leading, mentoring, or managing a junior admin/EA is strongly preferred

• Exposure to technology, start-up, or fast-paced entrepreneurial environments preferred

• Strong multitasking and project management abilities; able to self-direct with minimal oversight

• Exceptional organizational and problem-solving skills with a “no task too big or small” mentality

• Excellent written and verbal communication skills; confident drafting correspondence and proposals

• Tech-savvy and comfortable using Slack, Google Workspace, and Microsoft Office

• High degree of discretion, integrity, and professionalism

• Comfortable working independently with occasional after-hours responsiveness

• Tech-savvy and comfortable using Slack, Google Workspace, and Microsoft Office

• Must be NYC-based, with flexibility to work remotely and attend in-person meetings as needed
  

SALARY
$185-225K+ (DOE) + Bonus

HOURS
Standard business hours with after-hours availability as needed ( + weekends) 
Hybrid: Primarily remote, with occasional travel to the NYC office or residence for meetings or special projects

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