HVAC office Manager Job at Patriot Mechanical Inc, San Rafael, CA

VlFsWWFVenkzRU5KWDBuN0pIT0k1anlT
  • Patriot Mechanical Inc
  • San Rafael, CA

Job Description

Job Description

Job Description

Key Responsibilities

  • Customer Service & Communication:  
    Act as a primary point of contact for customer inquiries, complaints, and service requests. 
  • Scheduling & Dispatching:  
    Coordinate and schedule technician appointments, optimize routes, and dispatch technicians to service calls. 
  • Administrative Support:  
    Manage various administrative tasks, including data entry, maintaining customer and service records, and preparing reports. 
  • Billing & Financial Management:  
    Process invoices, manage accounts receivable/payable, and assist with financial reporting and budgeting. 
  • Inventory & Procurement:  
    Order and track parts, supplies, and office equipment to ensure technicians have the necessary resources. 
  • Staff Management:  
    Onboard, train, and supervise office staff, set performance expectations, and manage staff schedules. 
  • Operational Oversight:  
    Ensure efficient workflow, maintain office policies, and coordinate with other departments or staff. 
  • Compliance & Regulations:  
    Ensure adherence to industry regulations, company policies, and internal controls. 

Essential Skills & Qualifications

  • Organizational Skills: Ability to juggle multiple priorities and manage a dynamic workload. 
  • Communication Skills: Excellent written and verbal communication for client, staff, and vendor interactions. 
  • Technical Familiarity: Some knowledge of HVAC systems Service Titan Knowledge a plus, and related software is beneficial for efficiency. 
  • Problem-Solving: Ability to resolve customer issues and streamline office operations. 
  • Leadership & Teamwork: Skills to supervise staff, coordinate teams, and foster a positive work environment. 
  • Financial Acumen: Understanding of accounting principles, billing, and inventory management is helpful. 
Company Description

HVAC-/ Sheet Metal Co. /Contractor

Company Description

HVAC-/ Sheet Metal Co. /Contractor

Job Tags

For contractors, Work at office,

Similar Jobs

CarMax

At Home Customer Service Job at CarMax

Responsibilities You will manage a variety of diverse tasks, with limited supervision, including vehicle sales, processing of sales paperwork, assessing vehicle condition for use in appraisals, and even managing repair orders

NAI / HALLMARK PARTNERS, LLC

Building Engineer Job at NAI / HALLMARK PARTNERS, LLC

 ...emergencies, minor equipment malfunctions, hot/cold calls, electrical and lighting repairs, and minor structural repairs (ceiling, ceramic/vinyl tile, flooring, doors, etc.) Maintain records on all building equipment and report abnormalities to manager. Assist... 

PetSitter.com

Pet Sitter Wanted - Looking For A Reliable House/Pet Sitter. Need Someone To Petsit Who Can Be At Our Home Including, Overnight And Most All Day Job at PetSitter.com

 ...set price per day to pet/house sit. So let me know what your price per day would be. Two of our dogs sleep in the bed with us most nights, so they will most likely also sleep in the bed with you. We would like someone who will share pics and keep us updated while we are... 

TradeJobsWorkforce

American Airlines Flight Attendant Job at TradeJobsWorkforce

 ...An exciting opportunity awaits for a American Airlines Flight Attendant to ensure passenger safety and provide in-flight service. Ensure all safety and quality standards are met. Interact with customers and colleagues in a professional manner. Perks include competitive... 

Elizabeth Public Schools

SPEECH LANGUAGE SPECIALIST Job at Elizabeth Public Schools

 ...AVAILABLE: SPEECH LANGUAGE SPECIALIST Salary: Per EEA Contract Applicants interested in this position, click on the link below. Apply Now Francisco Cuesta Chief of Operations 500 North Broad Street Elizabeth, NJ 07208 PLEASE POST...