Job Description
We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistant to join our team in Raleigh, North Carolina. This contract position offers an excellent opportunity to support daily operations in a dynamic education-focused environment. The ideal candidate will excel in managing administrative tasks, providing effective front-line communication, and maintaining organized workflows.
Responsibilities:
• Manage incoming calls by answering and directing them appropriately with a courteous demeanor.
• Perform data entry tasks to ensure accurate and timely updates to records and databases.
• Provide general office support, including organizing files, preparing documents, and maintaining a tidy workspace.
• Act as the first point of contact for visitors, ensuring a welcoming and organized reception experience.
• Assist in scheduling meetings, coordinating appointments, and maintaining calendars.
• Collaborate with team members to ensure smooth execution of administrative duties.
• Handle correspondence by drafting, proofreading, and distributing communications as needed.
• Monitor office supplies inventory and place orders to maintain adequate stock.
• Support various office projects and initiatives with attention to detail and efficiency.
• Maintain confidentiality while handling sensitive information and documents.
• Verbally and Written fluency in Spanish
• Proven experience in administrative assistance or a similar role.
• Strong proficiency in answering inbound calls and clear, effective communication.
• Familiarity with general office procedures and practices.
• Excellent data entry skills with a focus on accuracy and attention to detail.
• Ability to multitask and prioritize work effectively in a fast-paced environment.
• Strong organizational and time management skills.
• Proficiency in basic computer applications and office software.
• High level of integrity and ability to maintain confidentiality.
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