Job Description

Job Description

Job Description

Administrative Assistant

📍Location:New Hyde Park, NY

💰Pay Range:$20–$25/hour

About the Role

Are you a detail-oriented multitasker with a passion for organization and customer service? We're looking for anAdministrative Assistantto join a dynamic team in the construction industry. This role offers the opportunity to grow your skills in a fast-paced, collaborative office environment.

Key Responsibilities

• Performdata entryfrom facility management systems intoQuickBooks
• Generate and monitorinvoicesusing QuickBooks (training provided if needed)
• Track invoice submissions across multiple online platforms
• Maintain and organizehard copy and electronic files
• Respond promptly to client inquiries and follow up on tasks
• Take notes during meetings and training sessions for future reference
• Support the team with generaladministrative and clerical duties

Must-Have Skills

• 1+ year of office experience(construction industry preferred)
• StrongMicrosoft Officeskills (Word, Excel, Outlook)
• Excellentcustomer serviceand communication abilities
• Highlyorganized, detail-oriented, and deadline-driven
• Comfortable managing multiple priorities

Nice-to-Haves

• Experience withQuickBooks
• Experience indata entryor administrative support

Why You’ll Love This Role

• Opportunity to work in asupportive, team-oriented environment
• Gain hands-on experience inconstruction administration
• Potential forlong-term employmentafter the contract period
• Professional setting with regular hours and growth potential

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hyde Park,NY.

Application Deadline

This position is anticipated to close on Oct 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Job Tags

Contract work, Temporary work, Work at office,

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