Job Description

Job Description

Job Description

Job Summary :

The Accounting Manager provides direct supervision and leadership to the accounting team, ensuring the accuracy, integrity, and timeliness of financial transactions, reporting, and compliance. This role is responsible for overseeing daily accounting operations, supporting month-end close activities, maintaining internal controls, and driving process improvements. The Accounting Manager serves as a key resource for both internal and external stakeholders, fostering a collaborative, high-performing team environment and supporting operational efficiency across the department.

Essential Duties and Responsibilities :

• Supervise, mentor, and manage Accounts Payable, Accounts Receivable, and Billing teams and processes, providing guidance and ensuring efficient workflow.
• Enforce accounting policies and procedures, establish and update as needed.
• Oversee order and account deposits, including coordination of ACH and check approvals for accounts payable.
• Manage sales tax issues, credits, returns, refunds, and account adjustments.
• Respond to team questions, provide guidance, and serve as a resource for problem-solving and training.
• Monitor the accounting team’s mailbox, assign emails, and ensure prompt resolution of inquiries from sales coordinators, sales representatives, and customers.
• Review and approve payment documents for accounts payable and ensure compliance with internal controls.
• Oversee the preparation, review, and distribution of daily, weekly, monthly, and quarterly management reports.
• Supervise the posting of accounts receivable payments (ACH and checks), billing, invoicing, and backup support for key accounting functions.
• Ensure accurate and timely reporting for customer requests, statement requests, vendor forms, and specialized reports.
• Coordinate monthly statements, reminders for invoices, and reconciliation of accounts.
• Provide leadership, coaching, and performance management for the accounting team, fostering a collaborative and high-performing work environment.
• Serve as a backup for critical accounting functions, including billing, AR and AP, and reporting, to ensure continuity of operations.

The above cited duties and responsibilities describe the general nature and level of work performed by individuals assigned to the job. This is not intended to
be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related discipline required; advanced degree or professional accounting designation (CPA, CMA, CGA) strongly preferred.
• Minimum 5 years of progressive experience in accounting, including account reconciliation, financial reporting, and analysis.
• Minimum 2 years of direct supervisory or management experience within an accounting team.
• Demonstrated experience with Microsoft Dynamics 365 Business Central ERP required; experience with Square 9 document management and Power BI analytics platforms highly preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience implementing or maintaining internal controls and working knowledge of GAAP.
• Prior experience in a multi-entity or multi-location environment is a plus.

Knowledge/Skills/Abilities:

• Advanced proficiency with Microsoft Dynamics 365 Business Central ERP; experience with Square 9 document management and Power BI analytics platforms highly preferred.
• Strong command of Microsoft Office Suite (Word, Excel, Outlook), with the ability to create and analyze complex spreadsheets and reports.
• Thorough understanding of internal controls, accounting principles, and GAAP.
• Demonstrated ability to process and verify financial transactions with accuracy and attention to detail.
• Proven analytical and problem-solving skills, including the ability to ask probing questions and implement effective solutions.
• Excellent organizational and time management skills; able to manage multiple priorities and projects in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Effective communicator, able to build professional relationships and collaborate with both financial and non-financial stakeholders across the organization.
• Strong listening, written, and verbal communication skills.
• Ability to lead, coach, and develop team members, fostering a collaborative and high-performing work environment.

Work Environment and Special Considerations:

• Works in a professional office and/or remote office environment.
• Routinely uses standard office equipment such as laptops, second monitor, printer, and phones.

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